ACFW 2016: 15 Tips for a Fabulous Conference

The American Christian Fiction Writers’ 2016 conference countdown is on!

In less than a week, while my husband holds down the fort, I’ll join six hundred or so fellow writers in Nashville for ACFW’s annual conference. Oh, my word—I’m so excited!

As in years past, I’ll caravan with a great group of ladies from MozArks, our local ACFW chapter. There’s nothing more fun than traveling with some of my favorite friends to one of the best writing conferences in the nation. There’s sure to be lots of laughter, great conversation, and some decadent (err… healthy) snacks along the way. (Because what’s a road trip without food???)

I’m still in prep mode as I wrap up conference shopping, one-sheets, and pitch ideas. And then there’s packing. *flexes hands and fingers*

When I think back to the first ACFW conference I attended several years ago, I still feel as giddy today as I did then. 🙂

Knowing what to expect removes some of the mystery and pre-conference jitters. It’s the little things that sometimes seem the most daunting so it helps when we’re clear-headed and focused on the bigger picture.

Today I thought I’d revisit a post from a few years ago. (I’ve updated some areas.)

Enjoy!

 

The 2016 ACFW Conference and YOU: 15 Tips for a Fabulous Conference

 

1.  If you’re an ACFW member, you already know you’ve saved money by registering for conference prior to the cut-off date. If you signed up for the newbie loops you’ve likely gleaned a lot of insight about what to expect. These loops are loaded with tons of helpful information designed to put newcomers at ease.

2. Pack one sheets (your book summary and pertinent author details), business cards, and writing related materials in sturdy folders. Agents, editors, and industry professionals understand traveling limitations and snafus. DON’T stress if something gets a little wrinkled. DO try to hand out your best.

3. Besides the recommended business-casual attire and something snazzy for the gala, don’t forget to pack comfortable shoes AND a sweater or light jacket. High heels are lovely, but beware! The hotel is huge and you will be walking (a lot!) Also, the meeting rooms are cool, so for those who are cold-natured (like me) you’ll want to have something warm to throw around your shoulders.

4. Prepare to make friends. If you’re normally an introvert, you won’t be by the time you get home. For conference first-timers, there’s a newcomers’ orientation on the first day of the conference. Be sure and go. This is your first opportunity to get your groove on and introduce yourself to others. (And if you see me at conference, just remember, I love to talk and I’d love to be your friend!)

5. Wear your name badge. That’s what gets you into the workshops, meals, gala, and so on. And it lets others know who you are and what you write. For instance—my badge will say Cynthia Herron. Below my name will be my tagline Heartfelt, Homespun Fiction. My writing friends know me as “Cindy.”

6. Laughter is key. If you’ve never been to an event this large, initially it may seem overwhelming. Faux pas are bound to happen. If you drop the butter knife at dinner, please don’t cry! What’s a little smeared butter between friends? The point is be professional, but understand we all have our moments. Life happens. It’s not the end of the world. Truly.

7. Praise and worship time rocks. Usually, this occurs in the mornings right after breakfast, prior to workshops and editor/agent appointments. It’s an awesome time of spiritual renewal and fellowship, and it’s a great way to kick-start the day. Some folks clap. Some raise their hands. It’s really just whatever you’re comfortable with and how the Spirit moves you.

8. When you arrive at conference, you’ll be handed a satchel or backpack with conference materials.Those satchels and backpacks come in handy to take to your appointments and workshops. Some folks bring their own and that’s fine. I like to use the ones the conference provides because that’s one less thing I have to pack initially.

9. Pack mints or small candies for those dry as dust times, and avail yourself of the water stations placed conveniently near the meeting rooms. I don’t recommend chewing gum because I think it looks unprofessional, but that’s just my opinion.

10. Mingle at the end of the day. After an intense day of workshops, meetings, and jam-packed schedules, one of my favorite ways to relax is to chat it up with other writers. Some of my sweetest times of fellowship are over coffee and scones. (No pun intended.) Small group get-togethers are always fun.

11. Eat at mealtimes. Don’t be bashful. Don’t skip meals. So far, I’ve found most of the hotel food delicious and you’re going to need your energy. Generally, the tables are set to seat about eight people. During at least one meal, you’ll be asked to sit with your designated geographic zone, but other times, you’re free to sit wherever you choose.

12. Don’t forget the “freebie” tables. These are arranged at designated areas throughout the ACFW conference. Some of the fun gifts I’ve returned home with are: pencils, bookmarks, magnets, notepads, sachet pillows, and chocolates. Not only do I remember authors’ generosity, but I’m also able to share these tokens with family and friends. Also, this year’s ACFW Marketplace is a must. This is where you’ll purchase your favorite books and memorabilia. You can stash your goodies in your luggage or possibly have them shipped to your home.

13. Editor/agent appointments aren’t required, but they are a great opportunity. During previous years, I’ve been blessed to have positive “pitch” sessions. To shake off last-minute jitters, I’d recommend pitching to writing friends just before your meeting.

14. Schedule in some downtime. Typically, you might be tempted to pack in as much as you can while at conference. There are so many wonderful workshops and so much going on, you won’t want to miss a minute of it. BUT…it can catch up with you. I’ve found flexibility works best. Sometimes, it’s better to slip back to your room for a little R and R and not attend a workshop while fighting off a migraine.

15. Have fun! Attend conference with a receptive heart and an open mind. This is a unique conference. At this event, you are surrounded by fellow believers who love the Lord and one another. There’s a camaraderie even among strangers. And what’s more? The ACFW conference isn’t just about writing, publishing, and networking. It’s a conference that will grow you spiritually so you’ll be better equipped to share God’s message through the craft you dearly love.

Can’t wait to see you there!

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Original Image Credit: Pixabay

Will I see YOU at conference this year?

What do you like about writing conferences?

What are your best writing conference tips?

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I’m taking a BLOG BREAK through Wednesday, August 31st. I hope you’ll stop back by and catch up with me as I share fun photos and ACFW highlights. AND for a more thorough rundown, be sure and subscribe to my monthly newsletter. September’s newsletter will be jam-packed with additional conference goodies!

NOTE: If you’d like to watch the ACFW awards gala, the event is usually streamed live online following the banquet (this year it’s Saturday, August 27th, somewhere around 7:00 pm. or a little after). Check the ACFW website sidebar (scroll down to the coordinating link that says “Live Blog of Gala”) where you’ll be directed to the live feed. Please pray for all finalists and award recipients. It’s going to be a great evening!

Much Love and Many Blessings,