The ACFW Conference and You: 15 Tips

2012 ACFW Conference with lovely ladies Jessica Patch on my left and Donna Pyle on my right

This is the time of year the writing world is abuzz with all things “conference.” For those who write Christian fiction, it’s especially exciting.

One of the biggest writing events of the year is the American Christian Fiction Writers (ACFW) conference. In 2011, the conference was held in St. Louis. Last year it was in Dallas. This year it’s in Indianapolis. The accommodations are always top-notch, and the workshops are incredible. It’s a conference where writers, seasoned and aspiring, come together in a show of support to dish all things writing. Not only are we excited to see old friends and connect with new ones, but we’re also blessed to learn more about the ministry we love so much.

This year’s keynote speaker is Robin Jones Gunn and I’m beyond thrilled!

Between now and the September conference dates, you’ll probably see a lot of tidbits and industry news related to this event, so today I thought I’d share some practical tips–things I wish I’d known a few years ago myself.

Let’s get to it!

The ACFW Conference and You: 15 Tips

1.  If you’re an ACFW member, you already know that means you save money by registering for conference prior to the cut-off date. Don’t forget to sign up for the newbie loops via the ACFW conference link, too. These loops are loaded with tons of helpful information designed to put newcomers at ease.

2. Pack one sheets (your book summary and pertinent author details), business cards, and writing related materials in sturdy folders. Agents, editors, and industry professionals understand traveling limitations and snafus. DON’T stress if something gets a little wrinkled. DO try to hand out your best.

3. Besides the recommended business-casual attire and something snazzy for the gala, don’t forget to pack comfortable shoes AND a sweater or light jacket. High heels are lovely, but beware! The hotel is huge and you will be walking (a lot!) Also, the meeting rooms are cool, so for those who are cold-natured (like me) you’ll want to have something warm to throw around your shoulders.

4. Prepare to make friends! If you’re normally an introvert, you won’t be by the time you get home. For conference first-timers, there’s a newbie orientation on the first day of the conference. Be sure and go. This is your first opportunity to get your groove on and introduce yourself to others. (And if you see me at conference, just remember, I love to talk and I’d love to be your friend!)

Sweet gals Amy Simpson, Jill Kemerer, Katie Ganshert, Gabrielle Meyer, and Sarah Forgrave

5. Wear your name badge. That’s what get’s you into the workshops, meals, gala, and so on. And it lets others know who you are and what you write. For instance–my badge will say Cynthia Herron. Below my name will be my tagline Heartfelt, Homespun Fiction. My writing friends know me as “Cindy.”

6. Laughter is key. If you’ve never been to an event this large, initially it may seem overwhelming. Faux pas are bound to happen. If you drop the butter knife at dinner, please don’t cry! What’s a little smeared butter between friends? The point is be professional, but understand we all have our moments. Life happens. It’s not the end of the world. Truly.

7. Praise and worship time rocks! Usually, this occurs in the mornings right after breakfast, prior to workshops and editor/agent appointments. It’s an awesome time of spiritual renewal and fellowship, and it’s a great way to kick-start the day. Some folks clap. Some raise their hands. It’s really just whatever you’re comfortable with and how the Spirit moves you.

8. When you arrive at conference, you’ll be handed a satchel or backpack with conference materials. Those satchels and backpacks come in handy to take to your appointments and workshops. Some folks bring their own and that’s fine. I like to use the ones the conference provides because that’s one less thing I have to pack initially.

9. Pack mints or small candies for those dry as dust times, and avail yourself of the water stations placed conveniently near the meeting rooms. I don’t recommend chewing gum because I think it looks unprofessional, but that’s just a personal preference.

10. Mingle at the end of the day! After an intense day of workshops, meetings, and jam-packed schedules, one of my favorite ways to relax is to chat it up with other writers. Some of my sweetest times of fellowship are over coffee and scones. (No pun intended.) Small group get-togethers are always fun.

The beautiful (inside AND out) Beth Vogt

11. Eat at mealtimes. Don’t be bashful. Don’t skip meals. So far, I’ve found most of the hotel food delicious and you’re going to need your energy. Generally, the tables are set to seat about eight people. During at least one meal, you’ll be asked to sit with your designated geographic zone, but other times, you’re free to sit wherever you choose.

12. Don’t forget the “freebie” tables. These are arranged at designated areas throughout the ACFW conference. Some of the fun gifts I’ve returned home with are: pencils, bookmarks, magnets, notepads, sachet pillows, and chocolates. Not only do I remember authors’ generosity, but I’m also able to share these tokens with family and friends.

13. Editor/agent appointments aren’t required, but they are a great opportunity. During previous years, I’ve been blessed to have positive “pitch” sessions. To shake off last-minute jitters, I’d recommend pitching to writing friends just before your meeting.

14. Schedule in some downtime. Typically, you might be tempted to pack in as much as you can while at conference. There’s so many wonderful workshops and so much going on, you won’t want to miss a minute of it. BUT…it can catch up with you. I’ve found flexibility works best. Sometimes, it’s best to slip back to your room for a little R and R and not attend a workshop while fighting off a migraine.

15. Have fun! Attend conference with a receptive heart and an open mind. This isn’t your usual run-of-the-mill writing conference. At this event, you are surrounded by fellow believers who love the Lord and one another. There’s a camaraderie even among strangers. And what’s more? The ACFW conference isn’t just about writing, publishing, and networking. It’s a conference that will grow you spiritually so you’ll be better equipped to share God’s message through the craft you dearly love.

Can’t wait to see you there!

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Have you been to the ACFW conference? Are you attending this year?

What do you like about writing conferences?

Care to share some of YOUR favorite tips?

Blessings Always,